Biztimize Internal Orders gives departments a structured, budget-aware way to raise internal spend requests — eliminating informal purchase approvals and ensuring every cost is captured in the right GL account.
What You Can Do
- Define Order Types (Capital, Opex, Maintenance, Travel, etc.) each with a budget ceiling and default GL account.
- Raise Internal Orders against a budget, triggering an approval chain from Department Manager to Finance Controller before any spend is committed.
- Validate each order against the remaining budget before approval — orders that would breach the ceiling are blocked and flagged.
- Link AP vendor invoices to approved internal orders so cost centres and GL accounts are populated automatically at invoice posting.
- Generate a cost journal entry in Financial Accounting when an internal order is closed, with a full audit trail from request to posting.